Can I see a report of how much I made on my bookings last month so I know if the business is doing well?
General QuestionsCan I see a report of how much I made on my bookings last month so I know if the business is doing well?
Can I see a report of how much I made on my bookings last month so I know if the business is doing well?
Yes, travel agency software normally includes sales reports that let you pick a date range and see what you sold in that period, along with what you paid the supplier, what you charged the customer and the difference between the two. So you can look back at last month and get a reasonable picture of how the business did, broken down by booking rather than just one total figure.
How useful that report is depends almost entirely on how completely the bookings were entered. If a staff member booked something directly with an airline or a hotel and never recorded it, it will not appear. The same goes for your buying price, because if the cost is left blank the report can only show revenue and not margin. Cancellations and refunds also need to be recorded against the original booking, otherwise the month will look better than it really was.
It is also fair to say that this is a travel reporting tool and not a full accounting system. It can tell you the margin you earned on travel sales, but it does not know about your office rent, your salaries, your bank charges or any year end incentive a supplier pays you later, so the number you see is gross margin rather than true profit. Most agencies take the report, export it to a spreadsheet and hand that to their accountant. Which reports you get, and whether you can filter by staff member, branch, sub agent or supplier, can vary with the plan you are on.
The practical next step is to ask which sales and margin reports are available on your plan, then make a habit of recording the cost price and the selling price on every single booking so the figures can be trusted.
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